Turn workflows into step-by-step, voice-narrated tutorials—effortless, fast, and engaging.
I use Guidde for all my how-to instructions, and the simplicity of the platform never ceases to amaze me. With a few mouse clicks, you can have professional-quality video documentation with audio narration, a storyboard, a voiceover, screenshots, and more thanks to Guidde AI, a generative documentation production platform.
Judy Mitchell
A notable feature is the capability to incorporate multimedia elements such as screenshots and videos, which add vibrancy to the guides. The collaborative tools facilitate smooth sharing and feedback, ensuring that everyone stays aligned. In general, Guidde has optimized my workflow, simplifying the communication of complex processes in an engaging and clear manner. I highly recommend it for anyone aiming to improve their instructional materials!
Sabrina Relevy
Creating how-to videos used to be a super complicated process- where I'd have to record my screen with QuickTime, edit it with Adobe Premier, post it on YouTube and only then could I share it with someone. Guidde just removes all of those steps and lets me create how-to videos in less than a minute. It's amazing and incredibly useful.
Fay Goldstein
Guidde has become an essential tool for me: Its intuitive platform allows me to create visually compelling, production-ready how-to videos with ease—no design or editing experience needed. Guidde makes every workflow look polished and professional, enhancing our knowledge-sharing efforts and creating a truly seamless experience for our partners. Highly recommended! Review collected by and hosted on G2.com.
Gal Ashkelon
The use of AI has definitely accelerated the creation of the step-by-step video. The additional of audio voice-over also gives an excellent touch. Great improvement and work, keep it up!
Pete Chua
In today’s competitive market, an efficient and smooth onboarding process is crucial for a seamless integration of new hires into any company’s operations, regardless of its size. A well-executed onboarding process quickly increases new hires' value without disrupting productivity.
Onboarding software helps streamline how new employees join and settle into a company. Automating tasks like onboarding videos or other training videos and document management provides an untroubled start for new team members, making employees feel welcome, prepared, and engaged from day one.
10 Best Employee Onboarding Software
Nowadays, companies of all sizes have a wide variety of options to try to select the best onboarding software, depending on their business needs. Each one targets the market with unique selling points and advantages. Therefore, we've compiled a list of top recommendations, highlighting their key features.
Guidde
Guidde is a video documentation software focused on AI technology that allows users to elaborate professional-quality video guides and tutorials. It simplifies the employee onboarding process by providing engaging, easy-to-follow audiovisual resources.
Jira Service Management
Jira is a versatile platform that helps teams track and manage daily tasks, approvals, and requests, making onboarding processes smoother. With customizable templates and ability to connect with other tools, it ensures good coordination between HR and IT for new hire setups.
BambooHR
BambooHR simplifies the onboarding process with automated checklists, e-signatures, and customizable workflows. It offers a centralized hub for employee information, helping HR teams create a personalized onboarding experience.
Trackstar
This onboarding solution focuses on task management and progress tracking. With detailed dashboards and reminders, Trackstar makes sure that every step of the onboarding process is completed on time, reducing delays and improving accountability.
Atlas
Atlas is an onboarding tool designed to improve knowledge sharing and communication between colleagues, departments, and any other stakeholder. It enables new hires to easily access company information, connect with teammates, and quickly integrate into the organization and its company culture.
Continu
This all-in-one learning management system supports onboarding with interactive training modules and real-time progress tracking. Continu’s easy-to-use design and tools for measuring results help companies track the effectiveness of their onboarding programs.
Elomi
Elomi specializes in delivering personalized onboarding journeys. With user-friendly tools like gamified learning and interactive guides, this platform ensures new hires feel engaged and supported as they adapt to their roles, improving talent retention.
Trainual
Trainual helps create a consistent set of information for incoming employees and new training content across teams, ensuring consistency of the onboarding resources while allowing for updates as processes evolve.
Ease
This software deals mainly with enrollment and onboarding paperwork. Ease’s user-friendly design simplifies forms completion and benefits selection for new hires, improving their experience and providing HR with detailed tracking and reporting tools.
Deel
Deel is an onboarding platform designed for global employees and contractors. It facilitates the hiring process of international talent with features like localized contracts, payroll, and compliance tools.
How to Choose the Ideal Onboarding Software?
Selecting the right onboarding platform is a major step for any HR team, as it ensures new employees quickly become effective contributors to the company’s operations.
To help you select the perfect fit for your organization, we've created this checklist of critical factors that need to be considered:
Focus on the Main Goal
Make sure the platform aligns with your objectives and priorities, whether it’s reducing paperwork, improving communication, favoring task automation, or simplifying training processes.
User-friendly
Look for intuitive software that’s easy for HR teams and new hires to navigate, even with minimal training.
Integration with Your Software Ecosystem
The onboarding platform should work seamlessly with your existing tools to manage payroll, HRIS, and project management systems, to avoid duplication and streamline workflows.
Detect the Necessary Features
Identify what’s most important for your business, such as notifications management, task tracking, or analytics, and prioritize those features.
Suitable to the Budget
Evaluate platforms that offer the right balance between cost and features, ensuring scalability as your business grows, especially for small businesses.
Think about Installation
Some platforms are plug-and-play, while others require heavy IT involvement. Choose one that fits your resources and timeline for implementation, and also provides adequate customer support.
Task automation
Opt for a tool that automates repetitive tasks like sending reminders, tracking compliance, and managing digital forms to save valuable time.
Customizability
Select software that allows you to tailor workflows, templates, and branding to reflect your company’s unique culture and processes.
This checklist will help you choose an onboarding platform that meets your needs and helps new hires feel confident and engaged from day one.
How Can Onboarding Software Improve Employee Experience?
Excellent onboarding software transforms how your company welcomes and integrates new employees, creating a smooth transition and a positive first impression. Here are some key benefits these platforms offer:
Time Saving
Automate repetitive tasks like sending welcome emails, assigning training modules, and tracking progress. This frees up your human resources department to focus on personalizing the onboarding journey.
Organized Information
Onboarding software centralizes documents, policies, and training materials —like webinars— in one place, providing employee self-service tools. This gives employees easy access to everything they need, eliminating confusion and bureaucratic delays, and reducing stress.
Faster Settling for New Employees
Well-guided workflows and step-by-step instructions make it easier for new hires to understand their roles and adapt to the company's processes, accelerating their productivity and boosting their confidence.
Goodbye to Manual Form Filling
Digital paperwork with e-signatures and automated forms allows new employees to complete all necessary documentation online, making the process faster, more convenient, and less vulnerable to mistakes.
Effective use of onboarding software ensures an effortless and welcoming experience for new employees, setting the tone for durable engagement and success.
Pros and Cons of Each Onboarding Software Platform
Software
Pros
Cons
Guidde
AI-powered video and tutorial creation. Ideal for employee onboarding and training.
While excellent for content creation, it's not a full-fledged HR system.
Jira Service Management
Excellent for IT onboarding. Highly customizable and integrates with Atlassian products.
Primarily designed for IT use cases. Steeper learning curve for non-technical users.
BambooHR
Comprehensive HR features. User-friendly interface with automated onboarding workflows.
Limited customization options. Advanced features require higher pricing tiers.
Trackstar
Designed for process tracking. Intuitive for managers and HR professionals.
Basic functionality for broader HR needs. Lacks deep automation.
Atlas
Focused on knowledge sharing. Simplifies collaboration for new employees.
Not designed for full onboarding automation.
Just as onboarding flows on online platforms manage to engage and retain users, an ideal HR onboarding software creates an effortless and welcoming experience for new employees, setting the stage for long-term engagement, success, and a mutually beneficial relationship that boosts productivity.
Among them, one stands out with a unique approach focused on AI technology for diverse tasks such as voiceover, video editing, and design: Guidde is the generative AI platform for businesses that helps your team create video documentation up to 11 times faster. Get Guidde Chrome Extension now!
Key takeaways
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