Turn workflows into step-by-step, voice-narrated tutorials—effortless, fast, and engaging.
I use Guidde for all my how-to instructions, and the simplicity of the platform never ceases to amaze me. With a few mouse clicks, you can have professional-quality video documentation with audio narration, a storyboard, a voiceover, screenshots, and more thanks to Guidde AI, a generative documentation production platform.
Judy Mitchell
A notable feature is the capability to incorporate multimedia elements such as screenshots and videos, which add vibrancy to the guides. The collaborative tools facilitate smooth sharing and feedback, ensuring that everyone stays aligned. In general, Guidde has optimized my workflow, simplifying the communication of complex processes in an engaging and clear manner. I highly recommend it for anyone aiming to improve their instructional materials!
Sabrina Relevy
Creating how-to videos used to be a super complicated process- where I'd have to record my screen with QuickTime, edit it with Adobe Premier, post it on YouTube and only then could I share it with someone. Guidde just removes all of those steps and lets me create how-to videos in less than a minute. It's amazing and incredibly useful.
Fay Goldstein
Guidde has become an essential tool for me: Its intuitive platform allows me to create visually compelling, production-ready how-to videos with ease—no design or editing experience needed. Guidde makes every workflow look polished and professional, enhancing our knowledge-sharing efforts and creating a truly seamless experience for our partners. Highly recommended! Review collected by and hosted on G2.com.
Gal Ashkelon
The use of AI has definitely accelerated the creation of the step-by-step video. The additional of audio voice-over also gives an excellent touch. Great improvement and work, keep it up!
For nobody is a secret that manual onboarding is time-consuming, error-prone, and often frustrating for new hires. In case you're looking for a new way to automate your onboarding process, try to use an onboarding software.
Here, we have 15 free onboarding software tools that will help you solve your onboarding challenges and create a seamless experience for your new team members.
Why Is It Important to Use Onboarding Software to Welcome New Hires?
Using free onboarding software is a great alternative for small businesses before committing to a paid plan. In that way, startups can take the time to implement these tools in the onboarding process until they find the software that adjusts to their specific needs.
Using specialized employee onboarding tools allows companies and businesses to create successful training programs, and optimize the management of the team and the onboarding experience.
With this type of software, you can have access to specific data (KPIs and revenue at stake) and resolve some inefficiencies and bottlenecks that are interfering with the onboarding processes to streamline the workflow.
The onboarding software can also provide a clear view of the performances of the team members, allowing them to highlight teams with excellent results in the employee onboarding process.
Also, you can use this tool to manage the workload among new employees and recognize which need additional training to adapt to the new job role.
Another key factor is the fact that you can optimize the time usage by avoiding manual data entry, common errors, lack of communication between team members, and delayed approvals that easily become administrative burdens and contribute to the workload.
Key Points to Consider When Using an Onboarding Software
In this subsection, we are going to explain some of the key factors to take into account when considering using onboarding software. To have engagement with the new employees and improve the employee experience from the early days and retention.
1
Better Customization
This point refers to adapting and customizing the onboarding experience to the values of a company. It involves using workflows to make the onboarding process easier for the new hires in the first week or month in the company or startup.
For example, with this feature, you can welcome new hires with personalized messages and self-service pages that offer key points of the job role to increase employee engagement.
2
Workflow Automation
The idea behind choosing an onboarding program with workflow automation is to generate repetitive onboarding tasks and notifications for the new employees.
This process can help new hires familiarize themselves with the protocols and understand the new processes in the different teams or departments, in the case of small businesses.
3
Onboarding Documents Management
This is another key factor when it comes to choosing an ideal onboarding software. In order to avoid miscommunication problems, the distribution of information and training resources should be automatized.
An onboarding software should offer this functionality to ensure that every worker has access to the onboarding material, leaving no one behind.
4
Information Collection
A good free version of an onboarding software must have built-in tools that allow us to automatize the organization of information and feedback necessary to improve the onboarding process and make it more intuitive for new hires.
5
Lines of communication and interaction
Having communication channels is important to support the new employees during the adaptation to new roles.
The ideal free onboarding software for any company should provide assurance that all data gathered is in accordance with industry regulations and satisfies audit criteria.
Nowadays, we have a lot of options to choose a free onboarding software. However, we know that making the right choice can be difficult. That is why we have gathered the best options in this subsection for your company or startup.
Trello
This is a project management software commonly used by project managers, software developers, and marketing professionals to optimize communication and streamline work processes with coworkers who are collaborating on projects. Trello is perfect for organizing onboarding checklists and workflows using a visual Kanban-style board.
Notion
Notion is a great collaboration platform that can help users optimize organization and management. It is used by companies and startups at a professional level as a productivity and collaboration tool. Its interface is user-friendly, so anyone can use it and optimize work-related processes. Notion offers a flexible knowledge base for onboarding documentation, templates, and guides.
ClickUp
This is a famous platform presented as an all-in-one management tool designed to streamline the onboarding process. ClickUp offers features that make it a very good onboarding solution for startups with less experience in the hiring market.
Trainual
Trainual is an employee onboarding software that allows small businesses to elaborate training and standard operating procedures (SOP). It offers a central site to send the new employees to complete the onboarding process.
Zoho People
This is an HR-focused onboarding software with document management and task assignments. Zoho is presented as a dynamic and interactive onboarding platform whose primary objective is to make new employees feel safe from the first day at work.
Asana
Asana is a great project management tool for project-based onboarding with task automation and collaboration features. With Asana, you can set company-wide goals, make and apply strategic plans, and optimize work processes in one platform.
Loom
Loom is a platform where you can make videos to communicate a message instantly. This tool is great for video-based onboarding, allowing teams to create and share instructional videos.
Bitrix24
A free all-in-one business tool with basic HR and onboarding features, including task automation. Bitrix24 enhances team collaboration due to all the project management features available for users.
Waybook
Waybook is an onboarding software that enables documentation of systems, processes, and knowledge, creating effective onboarding, training, and reference materials.
Freshteam
This is HR software that includes onboarding workflows, document storage, and task automation.
