15 Best Free Onboarding Software For New Hires

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For nobody is a secret that manual onboarding is time-consuming, error-prone, and often frustrating for new hires. In case you're looking for a new way to automate your onboarding process, try to use an onboarding software.

Here, we have 15 free onboarding software tools that will help you solve your onboarding challenges and create a seamless experience for your new team members.

Why Is It Important to Use Onboarding Software to Welcome New Hires?

Using free onboarding software is a great alternative for small businesses before committing to a paid plan. In that way, startups can take the time to implement these tools in the onboarding process until they find the software that adjusts to their specific needs.

Using specialized employee onboarding tools allows companies and businesses to create successful training programs, and optimize the management of the team and the onboarding experience.

With this type of software, you can have access to specific data (KPIs and revenue at stake) and resolve some inefficiencies and bottlenecks that are interfering with the onboarding processes to streamline the workflow.

The onboarding software can also provide a clear view of the performances of the team members, allowing them to highlight teams with excellent results in the employee onboarding process.

Also, you can use this tool to manage the workload among new employees and recognize which need additional training to adapt to the new job role.

Another key factor is the fact that you can optimize the time usage by avoiding manual data entry, common errors, lack of communication between team members, and delayed approvals that easily become administrative burdens and contribute to the workload.

Key Points to Consider When Using an Onboarding Software

In this subsection, we are going to explain some of the key factors to take into account when considering using onboarding software. To have engagement with the new employees and improve the employee experience from the early days and retention.

Better Customization

This point refers to adapting and customizing the onboarding experience to the values of a company. It involves using workflows to make the onboarding process easier for the new hires in the first week or month in the company or startup.

For example, with this feature, you can welcome new hires with personalized messages and self-service pages that offer key points of the job role to increase employee engagement.

Workflow Automation

The idea behind choosing an onboarding program with workflow automation is to generate repetitive onboarding tasks and notifications for the new employees.

This process can help new hires familiarize themselves with the protocols and understand the new processes in the different teams or departments, in the case of small businesses.

Onboarding Documents Management

This is another key factor when it comes to choosing an ideal onboarding software. In order to avoid miscommunication problems, the distribution of information and training resources should be automatized.

An onboarding software should offer this functionality to ensure that every worker has access to the onboarding material, leaving no one behind.

Information Collection

A good free version of an onboarding software must have built-in tools that allow us to automatize the organization of information and feedback necessary to improve the onboarding process and make it more intuitive for new hires.

Lines of communication and interaction

Having communication channels is important to support the new employees during the adaptation to new roles.

Here are our 3 key steps in training video creation for employee development, where you can find some ideas.

Security

The ideal free onboarding software for any company should provide assurance that all data gathered is in accordance with industry regulations and satisfies audit criteria.

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15 Best Free Employee Onboarding Software

Nowadays, we have a lot of options to choose a free onboarding software. However, we know that making the right choice can be difficult. That is why we have gathered the best options in this subsection for your company or startup.

Trello

This is a project management software commonly used by project managers, software developers, and marketing professionals to optimize communication and streamline work processes with coworkers who are collaborating on projects. Trello is perfect for organizing onboarding checklists and workflows using a visual Kanban-style board.
Notion

Notion is a great collaboration platform that can help users optimize organization and management. It is used by companies and startups at a professional level as a productivity and collaboration tool. Its interface is user-friendly, so anyone can use it and optimize work-related processes. Notion offers a flexible knowledge base for onboarding documentation, templates, and guides.
ClickUp

This is a famous platform presented as an all-in-one management tool designed to streamline the onboarding process. ClickUp offers features that make it a very good onboarding solution for startups with less experience in the hiring market.
Trainual

Trainual is an employee onboarding software that allows small businesses to elaborate training and standard operating procedures (SOP). It offers a central site to send the new employees to complete the onboarding process.
Zoho People

This is an HR-focused onboarding software with document management and task assignments. Zoho is presented as a dynamic and interactive onboarding platform whose primary objective is to make new employees feel safe from the first day at work.
Asana

Asana is a great project management tool for project-based onboarding with task automation and collaboration features. With Asana, you can set company-wide goals, make and apply strategic plans, and optimize work processes in one platform.
Loom

Loom is a platform where you can make videos to communicate a message instantly. This tool is great for video-based onboarding, allowing teams to create and share instructional videos.
Bitrix24

A free all-in-one business tool with basic HR and onboarding features, including task automation. Bitrix24 enhances team collaboration due to all the project management features available for users.
Waybook

Waybook is an onboarding software that enables documentation of systems, processes, and knowledge, creating effective onboarding, training, and reference materials.
Freshteam

This is HR software that includes onboarding workflows, document storage, and task automation.

With Guidde, say goodbye to boring documentation and say hello to video-based, dynamic guides. Start crafting an effective employee onboarding experience today!

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15 Best Free Onboarding Software For New Hires

Why Is It Important to Use Onboarding Software to Welcome New Hires?

Key Points to Consider When Using an Onboarding Software

Better Customization

Workflow Automation

Onboarding Documents Management

Information Collection

Lines of communication and interaction

Security

15 Best Free Employee Onboarding Software

Trello

Notion

ClickUp

Trainual

Zoho People

Asana

Loom

Bitrix24

Waybook

Freshteam

Key takeaways

Don’t miss any article from Guidde

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