Best Tools to Make Effective Training Videos for New Hires

Remember that feeling of being thrown into the deep end on your first day? Overwhelmed, confused, and maybe even a little lost? We've all been there.

As employers, we strive to provide the best possible support for our new hires, but everyone learns differently. Some grasp concepts quickly, while others need more time and guidance.

This can make it challenging to ensure everyone is on the same page and fully integrated into the team. Video training offers a flexible and personalized approach that can help bridge this gap.

» Learn how technology in onboarding can improve staff retention

Our Top 8 Picks For Training Recording Software

1. Best video training tool overall: guidde
2. Best user-friendly video training tool: Google Vids
3. Best free video training tool: ScreenPal
4. Best video training tool for interactive learning: Vyond
5. Best cloud-based video training tool: Panopto
6. Best customizable video training tool: Trainual
7. Best video training tool for CRM integration: LearnWorlds
8. Best video training tool that protects your privacy: Riverside

Why Video Training is Essential for New Hires

The traditional approach to onboarding often overwhelms new hires with information and can lead to inconsistent experiences across teams. Training videos solve these fundamental challenges by providing structured, repeatable content that employees can consume at their own pace.

Here are the advantages that make training videos an indispensable part of modern onboarding:

• Efficient Knowledge Transfer: Visual demonstrations combined with clear audio narration significantly enhance information retention compared to traditional text-based learning methods, enabling new hires to grasp complex concepts more quickly and effectively.
• Consistent Learning Experience: Every new team member receives the same carefully crafted content, ensuring critical information remains uniform across all training sessions regardless of location or time zone.
• Flexible Learning Pace: New employees can pause, rewind, and rewatch videos whenever they need to reinforce their understanding, making the learning curve less stressful and more accommodating to different learning styles.
• Enhanced Engagement: Interactive elements such as quizzes, captions, and clickable annotations transform passive viewing into active learning, helping maintain attention and improve information retention.

» Discover the ultimate guide to building an engaging training playlist

5 Benefits of Video Training Tools

While onboarding videos offer numerous benefits, they can be time-consuming, complicated, and expensive to create independently. Luckily, modern tools have emerged to streamline the video creation process and significantly enhance employee engagement. Here's how:

1. Easy Content Creation

These tools offer ready-made templates, drag-and-drop features, and user-friendly interfaces.  Anyone can create professional-looking videos without technical expertise.  Need to explain a complex topic?  Add animations or step-by-step tutorials in minutes. This saves time and ensures clarity for new team members.

2. Improved Learning

Training videos often include quizzes, captions, and annotations to reinforce learning.  Combining visuals with audio narration significantly improves knowledge retention compared to reading alone. New hires can revisit these videos anytime they need a refresher, making learning easier.

3. Personalized Learning

Everyone learns differently. Training video software allows you to customize content for specific roles or teams. You can create interactive modules that adapt to an employee's choices, making the experience more relevant. For example, a sales representative will have different training needs than someone in IT.

4. Consistent Onboarding

Live training sessions can lead to inconsistencies in the information shared. With videos, every new hire receives the same training, ensuring everyone starts with the same foundation. This is particularly beneficial for companies with remote or global teams, as it guarantees a consistent understanding of company culture, policies, and procedures.

5. Interactive Engagement

Interactive features like clickable hotspots and role-playing simulations transform passive viewing into active learning. New hires can practice decision-making through scenario-based quizzes within the videos. This boosts engagement, provides practical experience, and helps them adapt quickly.

» Learn how to create an effective employee training playlist on your KMS

How to Make Effective Training Videos

A comprehensive training video strategy should address various aspects of employee onboarding. Here are the essential content types your video creation tool should help you produce:

• Compliance Training: Your tool should enable you to create engaging videos that communicate legal and regulatory requirements while maintaining viewer attention through interactive elements and clear visual presentations.
• Skill Development: The platform should support detailed step-by-step demonstrations that help employees develop job-specific competencies. It should also allow users to add annotations and use zoom features to highlight important details.
• Company Culture: Look for tools that help you create compelling storytelling videos featuring real employee experiences and company values, assisting new hires to connect emotionally with your organization's mission.
• Product Knowledge: Your chosen platform should enable you to create comprehensive yet digestible content about your products and services, including interactive elements that test understanding and retention.

» Explore how to use training video creation for employee development

1. Best Video Training Tool Overall: guidde

• Price: From $16/user/month
• Free trial: Free version available, 14 days for the business plan
• Ease of use: Easy for beginners
• Integrations: Chrome, Edge, Slack, Gmail, Zendesk, Freshdesk, Zoom, Google Drive, OneDrive, YouTube, ServiceNow, Salesforce

Why Choose guidde?

Guidde's AI-powered platform streamlines training video creation by automating many manual steps. Its unique strength is seamlessly integrating multilingual transcription and voice-over generation with a flexible templating system. This adaptability caters to the diverse needs of global organizations.

Furthermore, guidde empowers organizations to go beyond content creation with its robust analytics and seamless LMS integration. By tracking key metrics like engagement and completion rates, businesses gain valuable insights into the effectiveness of their training programs. This enables continuous improvement and a higher return on investment.

Pros:

• Teams save up to 12 hours/week
• Simplifies on-the-job learning and onboarding
• Suitable for both small teams and large enterprises

Cons:

• Not suitable for text-heavy documentation
• Advanced features available only for higher tiers

» Elevate your onboarding experience with guidde

2. Best User-Friendly Video Training Tool: Google Vids

• Price: From $6/user/month
• Free trial: Free 14-day version available
• Ease of use: Easy for beginners
• Integrations: Google Workspace, Google Drive

Why Choose Google Vids

Google Vids excels in the video training market by seamlessly integrating with the familiar Google Workspace ecosystem, ensuring immediate accessibility for existing users. Powered by AI-assisted script writing and a library of royalty-free media, it empowers even novice users to create professional-grade videos.

The intuitive drag-and-drop interface and integrated teleprompter further streamline the process, making video creation efficient and accessible. This accessibility doesn't compromise quality, enabling users to produce sophisticated training materials that meet professional standards.

Pros

• AI-assisted script writing capability
• Built-in teleprompter function
• Familiar interface for Google users

Cons

• Limited analytics capabilities
• Requires Google Workspace subscription

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3. Best Free Video Training Tool: ScreenPal

• Price: From $3/month
• Free trial: Free basic version
• Ease of use: Easy for beginners
• Integrations: Zoom, Microsoft Teams, YouTube, Dropbox

Why Choose ScreenPal

ScreenPal is a cost-effective tool that doesn't compromise on essential features despite its free tier. The platform's ability to capture screen and webcam simultaneously and its direct upload capabilities to popular platforms makes it ideal for those working with limited budgets.

ScreenPal's straightforward video editor transforms raw recordings into polished training materials through intuitive trimming tools and annotation features. The platform's chapter-based organization system ensures that even complex tutorials remain easily navigable for learners.

Pros

• Simultaneous screen and webcam recording
• Direct upload to popular platforms
• Built-in video editing capabilities

Cons

• Limited storage capacity
• Time restrictions on recordings

» Enhance your SaaS onboarding with a video documentation platform

4. Best Video Training Tool for Interactive Learning: Vyond

• Price:  From $25/user/month
• Free trial: Free 14-day version available
• Ease of use: Easy for beginners
• Integrations: Shutterstock, Wellsaid Labs, Slack, SCIM

Why Choose Vyond

Vyond transforms traditional training videos into engaging animated experiences with its extensive library of customizable characters and props. The platform's AI-powered features make creating inclusive training content that resonates with diverse teams practical.

Vyond seamlessly incorporates branching scenarios and quizzes into animated content. Combined with culturally diverse character options, this gamification approach ensures that complex training concepts are presented engagingly and memorably and adapt to different learning styles.

Pros

• Customizable quiz integration
• Diverse representation options
• Real-time collaboration features

Cons

• More expensive than basic video tools
• Resource-intensive for complex animations

» Guarantee seamless onboarding with these proven strategies

5. Best Cloud-Based Video Training Tool: Panopto

• Price: Depends on organizational needs
• Free trial: Free 14-day version available upon request
• Ease of use: Easy for beginners
• Integrations: YouTube, Google Drive, Dropbox

Why Choose Panopto

Panopto offers seamless multi-camera recording capabilities combined with automatic cloud synchronization. Its robust infrastructure ensures high-quality recordings are automatically backed up and accessible from anywhere, eliminating concerns about local storage limitations or file loss.

Its standout feature is its intelligent search functionality, which can scan through speech, on-screen text, and slide content to help learners quickly find specific information within lengthy training videos. This approach to content management makes it valuable for organizations with large training libraries.

Pros

• Advanced multi-camera recording system
• Intelligent content search capabilities
• Automatic cloud synchronization

Cons

• Complex pricing structure
• Storage costs can escalate quickly

» Empower your team to succeed using innovative training strategies

6. Best Customizable Video Training Tool: Trainual

• Price: From $299/month
• Free trial: Free 7-day version available
• Ease of use: Easy for beginners
• Integrations: Loom, Quickbooks, Slack, Microsoft Teams, Google Workspace, Zapier

Why Choose Trainual

Trainual's centralized, searchable system offers flexibility in structuring training content. The platform's ability to create role-specific learning paths with customizable templates allows organizations to maintain consistent training standards while adapting content to different departmental needs.

Its systematic approach to knowledge management enables organizations to build comprehensive training programs that combine videos, documents, and interactive elements. This, along with the drag-and-drop course builder, makes creating standardized yet personalized training experiences practical.

Pros

• Flexible content organization
• Automated assignment system
• Progress tracking capabilities

Cons

• No direct video recording tools
• Monthly user minimum requirements

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7. Best Video Training Tool for CRM Integration: LearnWorlds

• Price: From $29/month
• Free trial: Free 30-day version available
• Ease of use: Easy for beginners
• Integrations: Zapier, Zoom, Google Analytics

Why Choose LearnWorlds

LearnWorlds enables seamless data flow between training activities and customer relationship management. The built-in video editor with interactive overlay features creates engaging learning experiences while maintaining valuable connection points with sales and customer service processes.

The mobile app builder's comprehensive API support makes it useful for organizations creating training experiences that align with their existing CRM workflows. Its ability to track learner progress and synchronize data across systems ensures that training remains connected to broader business objectives.

Pros

• Interactive video overlay features
• Mobile app development capabilities
• Comprehensive API support

Cons

• Complex setup for full CRM integration
• Higher price point for advanced features

» Discover how to improve employee video training engagement

8. Best Video Training Tool That Protects Your Privacy: Riverside

• Price: From $15/month
• Free trial: Free basic version available
• Ease of use: Easy for beginners
• Integrations: Final Cut Pro, Adobe Premiere

Why Choose Riverside

Riverside stands out in the privacy-focused video training space by prioritizing local recording. This ensures high-quality video capture directly on user devices, safeguarding sensitive content and maintaining exceptional quality regardless of internet conditions.

The platform's multi-track recording and strong emphasis on data security make it ideal for those handling confidential training materials. Moreover, Riverside's automatic transcription and separate video/audio tracks provide post-production flexibility while upholding strict privacy standards.

Pros

• High-quality backup systems
• Advanced privacy controls
• Professional editing capabilities

Cons

• Limited cloud storage options
• Requires stable internet for uploads

» Find out how to transform onboarding with microlearning videos

Key Features in Training Video Tools

When selecting tools for creating training videos, certain features are non-negotiable for ensuring both quality content creation and effective learning outcomes:

• User-Friendly Interface: The best training video tools offer intuitive drag-and-drop interfaces that allow anyone on your team to create professional content without requiring extensive technical knowledge or video editing experience.
• Analytics and Tracking: Comprehensive analytics features help you monitor completion rates, identify areas where learners might be struggling, and measure the overall effectiveness of your training videos.
• Customization Options: Look for platforms that provide extensive customization capabilities. These allow you to tailor content to specific roles, departments, and learning objectives while maintaining consistent branding across all training materials.
• Interactive Elements: Strong tools should include features for adding quizzes, clickable hotspots, and interactive scenarios that transform passive viewing into engaging learning experiences.

» Share your expertise with your team through effective how-to videos

Making Training Videos Accessible to Everyone

Creating truly inclusive training content requires careful attention to accessibility features. Here's what your video training tool should support:

• High-Quality Captioning: Your chosen platform should offer robust captioning capabilities that provide accurate, synchronized text alternatives for all spoken content, benefiting deaf and hard-of-hearing employees and non-native speakers.
• Multi-Language Support: The ability to add subtitles in multiple languages ensures your training videos can effectively serve a global workforce while maintaining consistency in core message delivery.
• Screen Reader Compatibility: Ensure your training platform supports screen reader technology and provides clear navigation paths for visually impaired employees to access all content independently.

» Simplify your company's workflows via AI process documentation

Best Practices for Implementation

To maximize the effectiveness of your training video tools, consider these implementation strategies:

1. Start with a Clear Plan: Before creating a video, develop a structured content strategy that outlines the learning objectives, key messages, and desired outcomes for each training module.
2. Keep Videos Focused: Aim for 5- to 10-minute videos focusing on specific topics or skills rather than trying to cover too much ground in a single video.
3. Incorporate Regular Feedback: Use your tool's analytics features to track engagement and gather feedback from new hires to improve your training content continuously.

» Find out how AI can revolutionize the way you onboard

Faster Onboarding Means Better Results

Creating effective training videos isn't just about recording content— it's about crafting engaging, accessible experiences that empower new hires to succeed from day one. Organizations that invest in quality training video tools see returns in employee performance, reduced onboarding time, and stronger team alignment.

For teams ready to elevate their training video strategy, guidde stands out with its AI-powered platform that transforms how organizations create and deliver training content.

By seamlessly integrating with your existing tools and streamlining the entire video creation process, guidde helps save up to 12 hours per week on training content development. The result? Faster onboarding, better knowledge retention, and employees equipped to succeed from their first day.

» Reduce staff turnover with effective onboarding technology

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